Terms and Definitions
Appointment Types:
- Career Position
A career position is a position established at a fixed or variable percentage of time at 50 percent or more of full-time, which is expected to continue for one year or longer. In addition, a career position is a position converted from a Limited appointment after 1,000 hours on pay status in 12 consecutive months without a break in service of at least 120 consecutive calendar days. - Limited
An appointment established at any percentage of time, fixed or
variable, during which the appointee is expected to be on pay status
for less than 1,000 hours in a 12-month period. - Casual/Restricted Position
A casual/restricted position is a position which is reserved for a regular student of the University of California. A position retains the designation casual/restricted regardless of the percent of full time or the duration of the appointment. - Contract Position
A contract position is a position established at a fixed or variable percentage of time for a definite period. Terms and conditions of employment are specified in a written employment contract. - Partial-Year Career Position
A partial-year career position is established to accommodate foreseeable seasonal fluctuations in staffing, budgetary, operational, or other needs. A partial-year career position contains regularly scheduled periods, not to exceed three months per calendar year, during which the incumbent remains an employee but is not at work. Employees in partial-year career positions may choose to receive paychecks during working months only or, alternatively, to spread paychecks over twelve months.
Other Terms:
- Break in Service
A break in service is any separation from employment status. In addition, a break in service occurs, effective the last day on pay status, whether or not a separation form is submitted, when an employee is off pay status for four complete, consecutive calendar months without an approved leave without pay, furlough, or temporary layoff. A return to pay status from an approved leave without pay, furlough, temporary layoff, indefinite layoff during a period of right to recall and preference for reemployment, or on the next working day following a separation, is not a break in service. - Class
The term class applies to an established job title, published in the Universitywide Title and Pay Plan, and designated by a four-digit title code. - Demotion.
The change of an employee from one position to another position which has a lower salary range maximum is termed a demotion. - Exempt Employee.
Exempt employees are defined as employees who, based on duties performed and manner of compensation, shall be exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime provisions. Because of hourly pay practices, an employee appointed to a per diem position in an exempt title shall be treated as a non-exempt employee subject to FLSA minimum wage and overtime provisions. Exempt employees shall be paid an established monthly or annual salary and are expected to fulfill the duties of their positions regardless of hours worked. Exempt employees are not eligible to receive overtime compensation or compensatory time off, and are not required to adhere to strict time, record keeping, and attendance rules for pay purposes. Exempt titles are identified in Universitywide title and pay plans. - Furlough
The scheduled periods during which employees in partial-year career positions are not at work are designated as furloughs. - Non-Exempt Employee
Non-exempt employees are defined as employees who, based on duties performed and manner of compensation, shall be subject to all FLSA provisions. Because of hourly pay practices, an employee appointed to a per diem position shall be treated as a non-exempt employee subject to FLSA minimum wage and overtime provisions. Non-exempt employees shall be required to account for time worked on an hourly and fractional hourly basis and are to be compensated for qualified overtime hours at the premium (time-and-one-half) rate. Non-exempt titles are identified in title and pay plans. - Pay Status. Pay status includes any period of time for which an employee receives pay for time worked, including compensatory time off, or for time on paid leave. Paid leave time includes sick leave, extended sick leave, vacations, administrative leave with pay, holidays, or military leave with pay.
- Probationary Employee
A probationary employee is an employee in a career position who has not completed the probationary period. - Promotion
The change of an employee from one position to another position which has a higher salary range maximum is termed a promotion. - Reclassification, Downward
The change of the title of an employee's current position to a title of a different class having a lower salary range maximum is termed a downward reclassification. - Reclassification, Lateral
The change of the title of an employee's current position to a title of a different class having the same salary range maximum is termed a lateral reclassification. - Reclassification, Upward. The change of the title of an employee's current position to a title of a different class having a higher salary range maximum is termed an upward reclassification.
- Regular Rate
The regular rate of pay applicable to non-exempt employees only is specifically defined in the provisions of the Fair Labor Standards Act and is integral to the formula used to calculate premium overtime pay. The regular rate of pay is derived by dividing the total remuneration in a workweek (excluding pay for sick leave, vacation leave, holidays, premium overtime, and other types of non-productive pay) by the total number of hours actually worked in that workweek. The regular rate of pay is an hourly rate, either actual or derived. - Regular Status Employee
A regular status employee is a career employee who is not required to serve a probationary period, or a career employee who has successfully completed a required probationary period and any extension thereof. - Rehire.
Any return to pay status of a person following a break in service is a rehire. Prior University service is not included for purposes of staff personnel policy, retirement policy, or employee group health and insurance plans, unless specifically provided in the appropriate policy. - Transfer
The change of an employee from one position to another position which has the same salary range maximum is termed a transfer. Workweek. A workweek for non-exemptemployees is generally a fixed period of seven consecutive 24-hour periods.