The University has entered into systemwide contract negotiations for temporary personnel services. Currently, UCSB has agreements with AppleOne Employment and Select Personnel Services. These agreements were originally effective from September 15, 2005 - September 14, 2007; however, they have been extended indefinitely while negotiations are being finalized.
- The instructions below are for use of Temporary Personnel Service Agreements and General Policies and Procedures for Temporary Personnel.
- The Vendor List provides pricing and job descriptions from each agency.
Instructions
1. Determine the job classification. To decide the appropriate job classification and job title, review the job descriptions on Attachment B. Select the job description that best matches the work you need done. The available job classifications are: Senior Clerk, __ Assistant I-III, __ Hospital Assistant I, Computer Resource Specialist I, Computer & Network Technologist I, Assistant Analyst, and Analyst I-V.
2. To hire a temporary agency employee, you MUST first contact the Primary Agreement Vendor listed on Attachment B for the selected job classification. If the Primary Vendor cannot provide an employee within the selected job classification, or the department’s time requirements, the Secondary Vendor may be contacted. Similarly, the Tertiary Vendor may be called only if the Primary and Secondary Vendors cannot fill the position. If the contact person or alternate is not in the office at the time of UCSB's phone call, the hiring department may select the next alternate agency.
Please notify the Purchasing Department in writing (by letter or e-mail to randall.stoskopf@purc.ucsb.edu) if the Primary Vendor cannot provide an employee. This information is needed to ensure that the University is receiving the best possible temporary employees at the lowest cost.
3. You may interview several eligible applicants or you may hire whomever the agency sends first.
4. When you have selected a temporary employee, contact the appropriate vendor and “order” that employee using your department Low Value Purchase Authorization number.
Please note: this procedure is valid only for the 13 job classifications listed on Attachment B. All other job classifications are handled in the normal manner, with the department sending a purchase requisition to the Purchasing Department. A specific vendor blanket for your department will then be established for that particular job classification.
General Policies and Procedures for
Temporary Personnel
In the agreement with each agency, the hiring department has to guarantee a minimum of three (3) hours’ work. The temporary agencies offer a minimum four (4) hour satisfaction trial period. Should a temporary employee not be acceptable within this initial time period, there will be no charge and a replacement employee will be furnished promptly.
The hiring department may hire a temporary agency employee as a University employee without penalties, charges or fees after the employee has worked at the University for a period of one (1) month. One month shall be considered 172 work hours.
The hiring department will continue to have the responsibility of assuring that the information on the original time card is completed accurately, including LVPA number, and has the correct signature to authorize payment. Agencies will send two (2) copies of the invoice and one (1) copy of the time card to Accounting where special method (“green block”) payment processing will be used. Departments only have two (2) weeks from data entry in Accounting to receive and review invoice copies before payment occurs.
Questions regarding the invoice process can be directed to Dolores Ramirez in the Accounting Office at x3929. Your contact in the Purchasing Department is Randy Stoskopf at x3001 or randall.stoskopf@purc.ucsb.edu.
Temporary Personnel
Services Agreement
Vendor List
9/15/05-9/14/07
Job Title |
Primary Aggrement AppleOne |
Tertiary Agreement Select Personnel |
Senior
Clerk/Secretary |
$13.76 |
$13.82 |
___ Assistant I |
$15.46 |
$15.53 |
___ Assistant II |
$17.50 |
$17.57 |
___ Assistant III |
$20.23 |
$20.31 |
___ Hospital Assistant I |
$14.99 |
|
Computer
Resource Spec. I |
$18.77 |
$18.84 |
Computer Network Tech. I |
$22.33 |
$22.43 |
Assistant
Analyst |
$19.13 |
$19.21 |
Analyst I |
$20.29 |
$20.37 |
Analyst II |
$22.33 |
$22.43 |
Analyst III |
$24.56 |
$24.66 |
Analyst IV |
$27.05 |
$27.16 |
Analyst V |
$27.71 |
$29.84 |
AppleOne |
Select Personnel Services |
569-9024 |
687-1200 |
Primary Contact: |
Primary Contact: |
Sheri Griffiths |
Douglas Ready |
Price By: |
Price By: |
SX3193-A |
SX3193-C |
Cash Discount: |
Cash Discount: |
1% discount after $200,000 |
N/A |
Senior Clerk/Secretary
Performs routine and repetitive clerical duties under close supervision with established procedures. Performs data entry, answers phones and refers messages, schedules appointments, sorts and distributes mail and files.
Requires: Knowledge of standard office procedures. Basic computer skills. Ability to perform detail work. Effective communication skills. Knowledge of grammar, punctuation and spelling.
_____ Assistant I
Performs routine and less repetitive administrative duties typically in support of a manager, group of professionals or faculty. Maintains record keeping systems. Performs word processing to prepare correspondence, reports and manuscripts. Schedules and coordinates meetings. Performs bookkeeping, payroll and/or purchasing duties. Compiles data and uses spreadsheets. Maintains electronic and manual calendars.
Requires: Ability to work independently. Good judgement, problem solving, and organizational skills. Effective written and verbal communication skills. Computer skills using a variety of software programs.
_____ Assistant II
Performs administrative functions under general guidelines which require some independent judgement and difficult problem solving. Administers contracts and grants. Manages budgets for small departments. Gathers, evaluates and compiles information for reports. Composes responses and non-routine correspondence. Creates and maintains a variety of databases. Performs advanced bookkeeping, payroll and/or purchasing duties.
Requires: Advanced knowledge of word processing and database programs. Good analytical/problem solving skills. Effective written and verbal communication skills. Ability to independently compose or edit correspondence, memos and other written materials.
_____ Assistant III
Performs work under broad guidelines, which require independent judgement and providing solutions to the most difficult problems. Supervises and trains employees. Acts as office manager in the administration of a large functional area. Analyzes, interprets and monitors specific operating policies and procedures. Manages budgets with signature authority. Makes decisions regarding purchases of supplies and equipment.
Requires: Ability to make analytical decisions independently. Knowledge and experience with office organization and procedures. Lead and/or supervisory experience. Some professional/technical level knowledge related to the function(s). Effective written and verbal communication skills.
_____ Hospital Assistant I
Provides medical and administrative support to clinician staff, assists with exams and procedures, completes paperwork, takes phone messages and runs errands.
Requires: High school graduation or equivalent combination of education and experience. Completion of a Medical Assistant program or experience as back office assistant with injection certification desired.
Computer Resource Specialist I
Performs routine system maintenance tasks; consults on general system features such as use of standard commands, editing features, and utilities; assists users with general programming tasks and helps to debug syntax and simple logic errors; creates and produces reports, menus and screens using database software.
Requires: Basic skills in one or more MS Office application and the web browser and email package used by the hiring department. The ability to communicate and work with people needing technical help.
Computer & Network Technologist I
Provides desktop support including installation, configuration and maintenance of both the operating system and applications running on the desktop systems. Provides user support for access to the network, printers and servers. May perform computer operations duties.
Requires: Intermediate skills in one or more MS Office application, the web browser and email packages commonly used on campus. Basic understanding of the appropriate operating system (installing the OS and applications). (Currently, more than 75% of the campus uses Windows, but there are still Mac-only departments; so there could be opportunities on either platform.) Some networking experience and ability to assist people in solving technical problems.
Assistant Analyst
Performs administrative analysis under the supervision of higher level analysts. Assignments are normally limited in scope and may be preliminary to work done by other analysts. Is involved in research, data gathering, formatting and some interpretation. May carry out special projects of a limited and specific nature. Majority of duties should be devoted to analytical tasks and not to administrative duties.
Analyst I
Performs analytical responsibilities set within a wider scope of administrative duties. Performs some duties at the Analyst II level but also participates in program administration, special projects, budgets, contracts, systems and personnel within the unit. Analysis is not the sole focus of this job but one of a mix of duties used to support the day-to-day operations of a unit, program or department. The majority of duties are at the professional level and not of a clerical nature.
For example, may have responsibility for budget, payroll, personnel, equipment space and general office management functions, may work in a small academic department, or may do financial analysis for a department with contract and grants awards.
Analyst II
Performs complex administrative analysis with only general supervision. Analyzes existing and proposed administrative structures, policies and procedures. Determines and locates sources for collecting data. Reviews, analyzes and summarizes reports. Provides consultative services to management. Assignments are usually given on a project basis, which involves analyzing a problem fully, gathering data and information, evaluating solutions and making a final recommendation.
For example, may do financial analysis for a small to medium-sized business or research department; be responsible for collecting, summarizing and analyzing financial or workflow data and make recommendations to management on policy and procedure changes. Or, may be a business services officer for a small, full-service academic department. Or, may conduct analysis for a non-academic department with responsibility for the planning and implementation of a specific campus initiative and overseeing complex projects that are based on current campus policy
Analyst III
Plans, develops manages and implements all or portions of a department program or function which may have campus-wide impact and/or assists a higher level administrator in the management and implementation of the organization’s goals and objectives. Actively participates in the analysis and implementation of the long-range goals of departments, divisions or colleges. All of the analytical duties defined for the Analyst II are performed here but are more closely tied to the directives of higher level managers. Assignments are broad and general in nature requiring a depth of understanding of department’s programs, goals and objectives that is not characteristic of the Analyst II level. Assignments at this level are longer term and more complex than assignments at the II level and performed with a greater degree of autonomy. Rendering assistance to or supervising lower level analysts may also be involved.
For example, may do financial analysis in a medium to large-sized, non-academic department with responsibility for budget, payroll, personnel, equipment, space, etc., including supervision of support staff and entry-level professionals. Or, may be a business services officer in a medium-sized, full-service academic department or research unit.
Analyst IV
Oversees multi-function programs of limited scope or has full programmatic responsibility for complex, single-function activities. Performs complex administrative analysis of organizational structures, policies, procedures, practices and cost-benefit studies on a university-wide or campus-wide basis. May develop and recommend new organizational structures, policies and procedures. May review, analyze and summarize reports of high level administrators, committees and regulatory agencies. May conduct negotiations to implement specific directives, involving the coordination of several service areas of the campus. Provides advice and assistance to analysts lower in the series on more difficult problems and provide consultative services to upper level management on major issues.
For example, may be a business services officer for a large academic department or research unit. Or, may be an operations manager in a large-sized, non-academic department with responsibility for managing a combination of many functional areas.
Analyst V
Responsible for supervising or performing the highest, most complex level of administrative analysis. Conducts analysis of and reviews major initiatives or supervises other analysts charged with carrying out similar tasks. Positions at this level perform a wide scope of analytical tasks with campus-wide implications coupled with a specialized knowledge of a given field, as well as knowledge about campus operations as a whole.
For example, may perform the highest level of analysis for Vice Chancellors or other Management Program Officials. May work on projects that directly contribute to major campus objectives or resolution of major campus problems usually at the Vice Chancellor level or above.