UCSB HR: Employee Departmental Orientation

UCSB Employee Departmental Orientation

This (pdf)

Orientation Checklist is to help new employees feel welcomed and learn about the position, department, and campus. Please provide a copy of this checklist to the employee and retain a copy for your records. Additional human resources information is available at our website: http://hr.ucsb.edu.

TYPE OF APPOINTMENT (Career/Limited/Contract)

Please note that not all items listed will be applicable to casual appointments

EMPLOYMENT FORMS

I-9
W-4
Surepay (Optional)
PIN Authorization
Job Description (signed by department head, supervisor, and new employee)
Written Notice of 6 month Probationary Period
(If casual to career hire without a break in service in the same position)
Overtime Election Form (As Required)

APPLICABLE PERSONNEL POLICIES

Personnel Policies for Staff Members (PPSM)
(Non-Exclusively Represented Employees)
Exclusively Represented by__________________
(Name of Union Contract)
Agency Fee Required

CONDITIONS OF EMPLOYMENT

Probationary Period
Hours of Work
Rest Periods/Lunch
Exempt vs. Non-Exempt (Comp Time)
Holidays
Vacation & Sick Leave
Eligibility
Accrual
Use
Transfer
Payment
Safety Requirements For Particular Job (If any)
Performance Evaluation

DEPARTMENTAL ADMINISTRATIVE INFORMATION

New Employee Orientation
Timecards & Time Reporting
Keys, Security, Passwords
Pay Days & Surepay
Customer Service Policy
Safety/Emergency (Online Responsibilities and Resources Training)
Other______________

EMPLOYEE ASSISTANCE

Academic & Staff Assistance Program (ASAP)
Vocational Rehabilitation
Informal Problem Resolution
Mediation Program

BENEFITS

Insurance plans
Period of Initial Eligibility(PIE)
Health/Life/DepCare
Legal
UnEmployment/Disability
Retirement & Savings Plans
Family Medical Leave Act (FMLA)

WORKERS‘ COMPENSATION

New Employee Facts About Workers Compensation
Incident Report
Extended Sick Leave

PROFESSIONAL DEVELOPMENT

HR Training & Development
UNEX Classes
Instructional Computing Classes

GENERAL CAMPUS INFORMATION

Bookstore
Bus Service/Car Pools
Check Cashing
Credit Union
Eating Facilities
Emergency Loan Fund
ID Cards
Lost & Found
Parking Regulations/Fees
Post Office
UCSB Staff Assembly
Women‘s Center
Professional Women‘s Association (PWA)

PRIVILEGES

UCSB Libraries
UCSB Recreation Facilities
Recreational Discounts (Disneyworld, Magic Mountain, Knott‘s Berry Farm, San Diego Busch Gardens, Legoland)
Reduced Fee Enrollment

__________________________________ _______________
Employee‘s Signature Date

__________________________________ _______________
Supervisor‘s Signature Date